Attendees:

• Scott Engemann 
• Anthony Fuller 
• Derek Eisele 
• William Harvey
• Luis Cabrera

Minutes

• Signed invoice for Ken Dillon scholarship from September meeting
• Bill Playford to assume role of treasurer 
• Approved and signed JAMF for one year – revisit after next year
• Approved and signed Tynker Epic – review after one year 
• If using after this year, ensure that funds are available at beginning of school year 
• Painting/other items will be hired out to finish room
• Potential sponsorship for Lumen Techno Titans Robotics? 
• TV for room to replace whiteboard

• Liquor license – need help from Melnick? Pete Lammers or Marc Egan
• Tickets – Sell at Lumen playoff game? Promote from them
• Share Google Doc of tickets 
• Digital tote board 
• Streaming stick / apple tv
• Gifts / prizes needed 
• Pro game tickets? Lions/Packers Thanksgiving  https://www.vividseats.com/detroit-lions-tickets-ford-field-3-2-2024–sports-nfl-football/production/4311680?wsUser=717&lang=en&region=us&modifier=webview&platform=ios&appearance=dark&wsVar=us~nfl~gamepackage,en&appsrc=sc&consent_mode=ccpa
• Contact old sponsors for banners 
• Contact bulletin sponsors to see if interested?

• Prime Rib davis catering via mark 
• Food options and catering 
• Liquor – Better options from Bill Playford
• Coffee via William

• Sign up genius to create:
  • Roller skating 
  • Raffle cleanup
  • Ticket sales at mass

• Expanded silent auction
• Table covers etc 
• Helium tanks and balloons

• Blue Julep cupcakes? https://www.thebluejulep.com/
• RJ’s for sponsor?

• Clothing – Luis?
• Website – move from WordPress to Shopify for apparel etc 

• Conflict with Lumen Football Game 7 & 8 grade – Online voting will be done tonight
  • Steve Louis (First Timer!), Bill Playford, Geoff Biela, Scott Engemann
• Discussed Bylaws with a few updates to make
• Discussed the opportunity for a new Treasurer role
  • Will leave open for now
• Discussed an early wishlist for the school
  • Hiring Professional Painters for the classrooms to be done next summer
    • Idea to have Lumen Christi students looking for service hours to help move furniture
  • New Books – Will hold off on these for now, not a major priority and would like more details on cost
  • New Table and chairs for Conference/Work room
    • The room that the former music teacher used as an office is going to be used as a conference room for meetings and a workroom for teachers
      • Estimated cost around $1,000
      • All present in favor with going forward with this
  • New furniture for teachers lounge
    • Table, Chairs, end tables, lamps, maybe a comfy chair or two
      • Would like to look into options
  • New Ductless Air Conditions for specials rooms
    • Reading room (Small)
    • Math Room (Small)
    • Science Lab (Classroom Size)
    • Art Room (Classroom Size)
      • Scott will communicate with Derek and Bill for options
• Discussed sponsoring a hole at the Ken Dillion Golf Outing
  • Cost $125 – Yes
• Handed out some raffle tickets to members to sell
• Scott will communicate with members for distributing raffle tickets

• 5 People in attendance (Derek, William, Anthony, Bill, Scott)
• Moving finances to the Parish Office
  • Motion to move forward
    • Passed
  • Step 1: Add Queen’s Parish Accountant to the QMC account
  • Step 2: Remove unnecessary members from the QMC account
• Voting on 6th grade camp funding
  • Requested amount for QMC is $2,235.00
    • Passed
• Field day Discussions
  • Food is taken care of Mark K
  • June 6th
  • Create Sign up genius
• By-Laws
  • Adding online polls
  • Updating Treasure roll
  • Term Lengths
  • Update board of directors to 5
• 2023 Raffle (Goal is to have tickets in hand and ready to sell before the start of school)
  • Raffle will be November 4th
  • Goal is to have tickets in hand before start of school
    • Open House
  • Request License
    • Determine Total Winning Amount (taxes)
      • IRS determines winnings as prize money minus ticket price
    • Scott, Anthony, Marc E
  • Update Raffle Program with
    • 50/50 price and drawings
    • Side raffles
    • Tote Board prices and format
  • Create Check list for afterwards
    • Forms for winnings
    • Collect Payment from Silent Auction
• Next Meeting: June 7th

• 3 People in attendance (Derek, Chris, Scott)
• Reviewed Bylaws
• Issued reimbursements
• Discussed updating finances
• Review
  • Muffins with Mom was a hit with the muffins from West End Farm to Table
  • Concession lunch for reading month went well
• Next Meeting: May 3^rd

• 5 people in attendance (Scott, Chris, Anthony, William, Bill)
  • Derek and Mark K planned to attend but other circumstances prevented that
• Bylaws
  • Yearly contributions (Auto Approval)
    • Muffins with Mom
    • 6^th Grade Camp
    • Raffle
    • Field Day
    • Reading Month
  • If cost is $500 or less
    • Any elected member may approve
  • If cost is greater than $500 and less than or equal to $1,000
    • Any 3 members may approve
  • Anything greater than $1,000
    • Majority of present members may approve
• Muffins with Mom
  • Muffins (Cupcake size): 500
    • 260 kids
    • 170 moms
    • Staff
• Ballpark Lunch
  • Scott will buy
    • Bot dogs
    • Buns
    • Pickles
    • Relish
    • Cotton Candy
• Next Meeting: April 5^th

February 1^st

• No Taco Tuesday :’(
• Alternative
  • Concession Stand Lunch?
    • Hot Dog with toppings
    • Pretzel bites w/ cheese
    • Cotton candy
    • Popcorn?
• Muffins with Mom
  • Scott will check with Liz for a date
  • Muffins from Sam’s Club
    • William H. May have connections
  • Chris W. or William H. – Coffee?
• March is Reading month
  • Prizes
    • Target Giftcards $280 (2 – $10 GC to Target per Classroom)
    • Dunham’s Gift card – $100
    • Barnes and Nobles – $50
    • Plinko Prizes – $200
    • Total: $630
  • Teacher Spring Break Book Gift $250 – $300
    • To encourage reading for the adults
    • Teachers may have an Amazon wish list
  • Possibly help with books for students – 1 per family
    • Partner with PTO
    • $11/book
• New Family Night
  • February 9^th?
  • Scott attending to pass out QMC Tumblers
• Next Roller skating night?
• Next Meeting
  • March 1^st
  • Discuss updating By-Laws

January 11^th

• Liz’s Wish List
  • Don’t have to pay for AC ($25k that we don’t have to pay 😀)
  • Passed: $16k
• Taco Tuesday
  • February 21st
    • Scott will follow up with Janet
    • Derek will follow up with Blair
• Tumblers for new families
  • Scott to follow up with Liz/Marla
  • Will get more if needed: Contact Bill
• Updates to Men’s Club Room
  • Get something on the calendar
  • April
• Update to By-Laws
  • Looking at adjusting minimum of number for votes
• Future Events
  • Cornhole
    • Blair Huff: Derek to contact
  • Fowling
• Upcoming Roller Skating
  • Just to get ahead on the list for volunteers
• Updates to Raffle
  • Update raffle sheet top to bottom to match the updated program
  • Have 50/50 ticket prices printed and framed
  • Consider doing two $5,000 prizes instead of one $10,000
    • No paperwork to do
    • No Taxes to withhold
    • No need to report it on taxes
• New Business
  • Assisting Lumen Music Department
    • Drastically underfunded
    • Men’s Club to assist?
    • Bill to coordinate
      • GoFundMe?
      • Sign-up Genius
• Next Meeting
  • Talk of a new gym floor
    • Derek to Research for next meeting
  • February 1st